Zero Waste Events Certification

Requirements:

Operator must demonstrate that they meet all local, state, and national laws regarding waste management including licenses, and evidence of proper disposal of all wastes. Affidavits, from external diverting facilities, must include:

1. Addresses and names of Facility and entity writing affidavit, respectively
2. Volume or weight of material received
3. Time boundary, for example: “For the waste received in the year 2021…” Must include the time period that is being certified
4. Information regarding residuals from received waste. There are options:
   1. the exact percentage of residuals in the waste sent by Operator OR
   2. the percentage of waste emitted by the receiving entity as a whole (rate should be no older than five years old)
5. Whether residuals from their own process has been landfilled, send for further processing, or used for waste-to-energy.
6. Affirmative statement indicating that all information provided is accurate and free of errors
7. Name and signature of person with authority and knowledge of information provided

Desk Assessment:

The following documents and activities are necessary to meet requirements of the standard and shall be reviewed:

Review of Zero Waste Event Plan

1. Defines the time and location boundaries of the Event
2. Lists all applicable waste regulations and a summary of how the Event complies with applicable regulations
3. Lists all expected wastes generated during the Event and the plan for their diversion
4. Lists staff responsible for ensuring diversion at the Event
5. Definition of critical control points and responsibilities of workers at these points to assure diversion

Waste Diversion Calculator

The Waste Diversion Calculator is a tool that shall be used to calculate the Event’s diversion. Each line represents a waste material. Calculations are based on the following inputs:

• Material Name
• Waste Category
• Amount of material and date it was diverted
• Method of primary diversion or disposal & receiving facility information
• Residual rates of receiving facilities
• Total weight or volume diverted or landfilled; include conversion factors if using volume of material disposed
• Corresponding identifier for disposal: Date of disposal; Corresponding bill of lading number/ invoices number

Traceability Documents/ Records

• All contracts, invoices, bills of lading, and any other document which track the movement of waste materials are kept on file and shall be made available to the auditor
• Records of training regarding handling of wastes
• Affidavits from entities receiving and diverting waste

Training Documents

• Control point specific training for staff or contractors key in ensuring success of the program
• Training for contractors involved in ensuring waste diversion at critical control points

On-Site Audit of Infrastructure and Activities:

An on-site audit shall be done at every event to verify diversion activities.

1. Auditors will review of activities at critical control points and conduct interviews with staff (to assure training)
2. Auditors will assess suitability of on-site infrastructure that supports diversion activities (e.g., receptacles)
3. Review of signage at the Event to confirm the correct communication for disposal of waste materials
4. Review of any documents Operator would prefer to show in person, rather than sending on-line, (e.g., invoices, contracts).

Post-Audit Activities:

Event management shall have the opportunity to address any non-conformities found during the audit.

• Major Non-compliances are a fundamental failure to meet a requirement. These non-compliances must be resolved or closed out before a certificate can be awarded.  The Operator has three months from the closing meeting to close the Major non-conformity
• Minor Non-compliances are characterized as an unusual lapse in the system and do not pose a threat to overall compliance with the standard. 
• Opportunity for Improvement is an observation made about an occurrence which does not impact compliance but could potentially affect the Event’s compliance in the future.
• Auditor has two weeks to prepare report, which is then sent to SCS for technical review.
• SCS finalizes report and sends to Operator for review, along with request for non-conformity closure and/or action plan, if applicable.
• Once evidence and action plan are submitted, and payment is received in full, SCS will publish the Zero Waste certificate and send final certificate and report to Event Management.

Certification and Re-Assessment:

Upon completion of a successful audit, SCS will issue a checklist and certificate indicating:

• The percent of waste diversion the company has achieved for the Event. Percentage is calculated as:
• (diverted waste - residuals) / (total waste)
• Each method of diversion used (e.g., recycling, composting, waste-to-energy) as well as the percentage diverted using each method
• Percent of waste sent to landfill
• If applicable, the progress the Event has made in waste diversion (expressed as percent change over last year’s diversion rate).
• The name, location, and time period of the Event.

For continued certification, a re-assessment shall occur on a yearly basis or whenever the Event repeats. SCS can also provide client marketing support.